COVID-19 Safety Protocol

Blue Knot Foundation Training and Services Guidelines

Blue Knot Foundation recognises that the COVID-19 pandemic is a public health emergency, that all actions in respect of COVID-19 should be founded in expert health advice and that the following principles operate subject to the measures agreed and implemented by governments through the National Cabinet process, and different state government restrictions. information-workplaces/other-resources/national­ covid-19-safe-workplace-principies

Blue Knot Foundation delivers training and services around Australia. Below are key guidelines to assist in keeping everyone safe in the return to face-to-face  training and service delivery.

Attending a venue

Each venue which supports one of the following services for the Blue Knot Foundation:

  • Public Training;
  • Organisational in-house Training;
  • Face-to-face supervision on an individual or group basis;
  • And/or any other service provided by the Blue Knot Foundation;

should have a safety protocol in place in line with relevant state and federal government requirements and restrictions.

Blue Knot Guidelines

  1. Prior to any training/supervision or any other activity the facilitator and organisation/s involved will have copies of all relevant safety protocols (relevant venue and government safety protocols) and aim to strictly adhere to those
  2. If a facilitator/supervisor attends a venue that is clearly not adhering to safety protocols the facilitator/supervisor is within their rights to leave the premises and not provide the
    1. A facilitator/supervisor who is uncomfortable regarding not attendance to safety protocols at the venue is to contact Blue Knot in the first instance to discuss their
    2. The final decision regarding leaving the premises sits with the facilitator/
    3. The facilitator/supervisor is to communicate their decision to not provide the service due to safety concerns with both the relevant organisational contact and Blue Knot Foundation staff member/s.
    4. This may occur if the safety issues cannot be remedied in the timeframe required to safely facilitate the training/supervision
  3. Basic personal safety protocol expectations:
    1. No participants and/or facilitators/supervisors are to attend the event/session if they are unwell or required to self­ isolate/quarantine. It is the organisation’s and each individual’s responsibility to identify when they are unwell with symptoms which might indicate COVID-19 (See­ and-tools/healthdirect-coronavirus-covid-19-symptom-checker) and a possible risk to others.
    2. It is the facilitator’s/supervisor’s responsibility to identify  when they are unwell with possible COVID-19 symptoms and a risk to others and advise Blue Knot as soon as practicable with at least 24hrs notice. A COVID-19 test is recommended,
    3. If an organisation has an outbreak or if a staff member or volunteer tests positive has and that person/s have been in contact with other participants, the institution is to contact Blue Knot Foundation as soon as they become aware to postpone the training/supervision until the risk is addressed and all relevant cases have been cleared of COVID- 19,
    4. If a facilitator/supervisor has been in contact with a person who is/or tested positive to COVID-19 within 14 days prior to the delivery of the session, they should contact Blue Knot Foundation to advise they are unable to facilitate the training/supervision.
    5. The facilitator/supervisor is to notify Blue Knot Foundation on receipt of the result and take the appropriate actions if the test is positive including notifying re other training/supervision commitments to be cancelled or
  4. Basic Hygiene protocol expectations:
    1. Organisations are to provide hand sanitiser at multiple locations throughout the venue/room and bathrooms
    2. Facilitators are to bring own hand sanitiser for personal use
    3. Venue/organisations are to ensure and verify regular at a minimum daily cleaning with detergent and then disinfectant of surfaces including lift buttons and door handles and equipment to be used such as monitor, phone, keyboard and This is inclusive of bathrooms.
    4. Hand washing is conducted by all individuals when frequenting the bathroom and before touching shared food
    5. Venues/organisations must observe good hygiene practices when handling food for participants in the breaks. Protocol around this included in safety This should be shared with the facilitator and participants at the beginning of the training day.
  5. Physical Distancing:
    1. All venues whether in house or external are to strictly observe the physical distancing regulations of 5 m2 within the space provided for the training or supervision.
    2. All venues are to observe the current relevant state regulations related to indoor gatherings
    3. When Blue Knot Foundation books a venue participant numbers will be adapted as necessary, to meet the distancing
    4. When organisations are planning for training/supervision the size of the space required to safely accommodate the agreed number of participants needs to be considered and communicated so Blue Knot staff can provide accurate information regarding logistics and room
    5. It is important to observe strict physical distancing throughout the training day or supervision session inclusive of breaks at all times. Any observed breaches are to be addressed with the relevant parties, including the venue owners/organisation.
  6. Record Keeping:
    1. All organisations are to keep names and mobile numbers or email address for all staff, visitors and contractors but on the understanding that these records are only to be used for tracing COVID-19 infections and must be stored confidentially and securely.
    2. Blue Knot Foundation will keep a record of all participants that attend any training or supervision This information is usually collected for registrations and certificates, but it information will be used for tracing purposes in relation to COVID -19.
    3. All participants are to sign in to the relevant training or supervision Facilitators are to check before ending the training/supervision session that all participants have signed in and collect any additional details which are missing or incomplete.
    4. It is recommended that as per government recommendations that the COVID-safe opp be downloaded by all supervisors/trainers to enable tracing should a relevant case of COVID-19 be identified.

Travel – For Facilitators

  1. Where possible until travel restrictions return to normal, local facilitators will be booked in areas close an area to the training event as possible. Where borders are open and restrictions have eased, Blue Knot will discuss the possibility of air travel with each
    1. When is air travel is involved in the booking, Blue Knot will ask the facilitator to provide the safety protocol of the airline prior  to  travel and share it with Blue Knot
    2. The facilitator will review the safety protocol and if travel is agreed to, accepts the risk associated with air travel, once booking agreements have been signed. Facilitators/supervisors travelling locally accept the risk of travel required to meet their commitments, once booking agreements have been signed
    3. If an organisation has requested a specific trainer who is unable to travel due to restrictions the organisation can choose to change the facilitator or hold the booking until travel restrictions
    4. All of the above hygiene procedures should be observed at all times by every facilitator/supervisor who is travelling to minimise risk.

Travel for all

    1. If taking public transport the same distancing and hygiene rules apply. Utilising public transport to attend the training/supervision or other service is the choice and responsibility of the participant, facilitator or supervisor.
  1. Accommodation
    1. Where a facilitator has travelled and needs overnight accommodation the safety protocol for this venue will need to be obtained on booking by the This needs to be sent to Blue Knot Foundation for record.
    2. Only venues with clear safety protocol should be utilised for overnight
    3. Blue Knot Foundation takes no responsibility for the choice of accommodation made by the facilitator buy encourages the use of venues with well documented safety
    4. If a facilitator chooses to stay with family or friends in the location of the training it is again the responsibility of the facilitator to make good safety decisions.

Blue Knot Foundation puts safety first and encourages good decision making and personal responsibility when facilitating a face-to–face service. To ensure the safety of all, good communication and flexibility is required at all stages of the process.

In signing this document the organisation and facilitator/supervisor agrees to take responsibility for their observance of the safety protocols as set out by both Blue Knot Foundation and the booked venues/locations including public transport hubs.